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Application for Conference Room Use

 

APPLICATION FOR USE OF WETUMPKA AREA CHAMBER OF COMMERCE CONFERENCE ROOM AND KITCHENS

116 E. BRIDGE STREET, WETUMPKA, AL 36092 OR VISITOR CENTER AND KITCHENS 110 E. BRIDGE STREET, WETUMPKA.

 

DATE OF FUNCTION: _________________________________________________

 

Name of Person/ Business responsible for insuring all lease rules, ordinances and laws are followed:

 

Business Name:_____________________________________________________________________

Individual Name:_____________________________________________________________________

Address:____________________________________________________________________________

Home Phone Number: _______________________________ Cell Number: ______________________

Date of Birth:___________________________ Driverís License Number: ________________________

Purpose of Function: __________________________________________________________________

Expected Attendance:        Adults:____________________ Minors:______________________

 

 

Please check which of our two facilities you would like to rent:

 

Conference Room at 116 E. Bridge Street & Kitchen 1 (Next to Conference Room):                           

Hours Needed_____________ Expected Attendance:_________________________

 

The Chamber Conference Room will seat 12 around the table and additional chairs along the wall for a maximum of 17. We have a large screen TV with WIFI and HDMI cable to connect to a laptop, two stationary white boards and one mobile white board with Expo markers and access to the Kitchen 1 area for food preparation. We do not have a projector. A staff person will need to be present on the premises to unlock the facility. No rentals on weekends. No alcohol allowed. Business meetings only. You must remove your trash. Two handicapped accessible restrooms in hallway next to Kitchen 2.

RENTAL FEES

Rental Fees required at time Reservations are made

Chamber Members        1-2 hours $25     4 hours $100         8 hours $200        

Non-Chamber Members              1-2 hours $100     4 hours $200         8 hours $400

$50 CASH DEPOSIT REQUIRED FOR ALL RENTALS

 

 

 

Lobby Area at 110 E. Bridge Street (Chamber Visitor Center) & Kitchen 2 (Next to Chamber Offices): Hours Needed_____________ Expected Attendance: ________________________

 

The Chamber Lobby & Visitor Center will seat 7 around the table and 13 additional chairs for a maximum seating capacity of 20 and the room will hold 40 standing. Access to Kitchen 2 area for food preparation. A staff person will need to be present on the premises to unlock the facility. No rentals on the weekends. No alcohol allowed. Business Meetings only. You must remove your trash. One handicapped accessible restroom in Visitor Center, two more in hallway next to Kitchen 2.

RENTAL FEES

Rental Fees required at time Reservations are made

Chamber Members        1-2 hours $25     4 hours $100         8 hours $200        

Non-Chamber Members              1-2 hours $100     4 hours $200         8 hours $400

$50 CASH DEPOSIT REQUIRED FOR ALL RENTALS

 

 APPLICATIONS WILL NOT BE APPROVED UNLESS ALL OF THE ABOVE INFORMATION IS FULLY AND ACCURATELY COMPLETED. LEASE MUST BE SIGNED AND DEPOSIT PAID. RENTAL FEE MAY BE FORFEITED IF EVENT IS CANCELLED WITHIN TEN (10) DAYS OF EVENT.


                                  Page 2 Conference Room Application for Rental Use

 

RENTAL FEES

Rental Fees required at time Reservations are made

Chamber Members        1-2 hours $25     4 hours $100         8 hours $200        

Non-Chamber Members              1-2 hours $100     4 hours $200         8 hours $400

$50 CASH DEPOSIT REQUIRED FOR ALL RENTALS

 

 

Failure to clean up after your function, or any disturbance or complaint which requires law enforcement personnel to respond on the premises, including the parking area, could result in forfeiture of deposit.

 

No admission charge is allowed without written consent of the Executive Director of the Wetumpka Area Chamber of Commerce. Failure to notify the Chamber of admission charge will result in forfeiture of deposit.

 

Both kitchens have a microwave, refrigerator and coffeemaker. You will need to provide your own ice/ice chest, plates, cups, napkins, coffee, sugar, creamer and silverware. Restrooms will be stocked with toilet paper and paper towels.

 

The Wetumpka Area Chamber of Commerce retains the right to deny future use of this facility, or any other Chamber owned facility, to any applicant or attendee due to improper usage and failure to observe all rules and regulations.

 

By signing this application, I acknowledge that I have read and understood the Rules and Regulations for rental of the Chamber building, conference room and/or kitchens. I certify that I am leasing this facility for a civic or social function and no commercial activity (that is buying or selling of goods and services) shall be allowed. I further agree to be personally responsible for ensuring that all attendees abide by the rules, regulations, laws, and ordinances of the City of Wetumpka, the Wetumpka Area Chamber of Commerce and the State of Alabama. I further agree that I will personally be present at all times during the event and failure to stay on the premises could result in a forfeiture of the deposit. I further certify that I will not allow anyone to charge for attendance of this event unless prior approval has been given by the Executive Director of the Wetumpka Area Chamber of Commerce.

 

Should an emergency arise during the course of your event, an emergency contact number will be provided to you prior to your event. A layout map of the facilities will also be provided.

 

Applicant____________________________________________________________________________

 

Date_____________________________________________